Privacy Policy

Last updated: [Insert Date]

Towersey Playing Fields Committee (“TPFC”, “we”, “our”, “us”) is committed to protecting and respecting your privacy. This policy explains how we collect, use, and store your personal information when you interact with us.

1. Who We Are

TPFC is a registered charity (Charity No. 1054125). We manage the Towersey Playing Fields on behalf of the community and raise funds for their improvement.

2. What Information We Collect

We may collect and process the following types of information:

• Personal details (name, address, email, phone number) when you contact us, make a donation, or sign up to our mailing list.
• Donation information (amount, Gift Aid status, payment method) when you contribute via platforms such as Crowdfunder, EasyFundraising, or JustGiving.
• Event registrations and participation details if you sign up for fundraising events.
• Technical data (IP address, browser type, cookies) when you visit our website.

We do not collect special category data (e.g. health, ethnicity) unless explicitly provided by you for a specific purpose (e.g. accessibility needs for an event).

3. How We Use Your Information

We use your information to:

• Process donations and Gift Aid claims.
• Keep you updated about our fundraising and community events (if you’ve opted in).
• Respond to enquiries and provide information you request.
• Manage event participation.
• Improve our website and services.
• Comply with legal and regulatory requirements.

4. Legal Basis for Processing

We process your data under the following lawful bases:

• Consent – when you sign up for updates or marketing.
• Contract – when you make a donation or register for an event.
• Legal obligation – when claiming Gift Aid.
• Legitimate interests – when communicating with supporters about our ongoing charitable work.

5. Sharing Your Information

We will never sell your data.
We may share data with trusted third parties only where necessary, such as:

• Payment processors (e.g. Crowdfunder, JustGiving).
• HMRC (for Gift Aid claims).
• Email service providers (for newsletters).

All third parties are required to keep your information secure and use it only for the purpose specified.

6. Data Retention

We will keep your personal data only as long as necessary:

• Donation and Gift Aid records – up to 7 years (for legal/tax purposes).
• Mailing list subscriptions – until you unsubscribe.
• Event participation records – for the duration of the event and up to 1 year afterwards.

7. Your Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you.
• Request correction of any inaccuracies.
• Request deletion of your data (where applicable).
• Restrict or object to processing.
• Withdraw consent at any time (for communications/marketing).
• Lodge a complaint with the Information Commissioner’s Office (ICO).

8. Cookies

Our website may use cookies to improve functionality and analyse visitor traffic. You can adjust your browser settings to refuse cookies, though some features may not work as intended.

9. How We Protect Your Data

We take appropriate technical and organisational measures to keep your information secure, including encryption of online transactions and restricted access to personal data.

10. Contact Us

If you have any questions or wish to exercise your rights, please contact us:

Towersey Playing Fields Committee
Email: towerseypfc@gmail.com
Chair: Richard Duckham

You can also contact the Information Commissioner’s Office (ICO) at www.ico.org.uk.